Send an email using confidential mode

About: You can use Gmail's confidential mode to help protect sensitive information from unauthorized access. You can use confidential mode to set an expiration date for messages or revoke access at any time. Recipients of the confidential message will have options to forward, copy, print, and download disabled. Click here to view Google's help article covering confidential mode.

	Open Gmail and compose a new message
	Toggle Confidential Mode on
	Configure options then click save For sensitive information we recommend changing the Expiration to 1 day. It defaults to 1 week.
	Edit and send your email If you enabled SMS passcode, you will be prompted to enter the persons cell phone number so that they can verify their identity.
	What your recipient will see If you turn on the passcode option: If you enabled SMS passcode, your recipient will be prompted to send a passcode to their cell number to verify their identity. After verifying their identity, they can view the message and attachments. However they will not be able to download the email or attachment. In this example, the attached excel spreadsheet can be viewed in the recipients web browser but cannot be edited or downloaded. If you do not turn the passcode option on You recipient will receive an email saying you've sent them a message using Gmail's confidential mode and prompt them to click a button to view the email. After clicking this button they will be prompted to confirm their identity and will need to click the Send Passcode button on the page. An email with the passcode will be sent to their email. Once they confirm their identity they will be able to view your email and any attachments.

To remove access to the email you sent you can open your sent items and find the email you sent and click Remove access.

• Related Articles

• Using Google Docs, Sheets and Slides instead of Word, Excel and Powerpoint

  At HHM Hotels we use Google Workspace as our enterprise platform which includes the following apps and functions: Gmail - Similar to Outlook, provides the ability to send and receive emails. Google Calendar - Provides the ability to schedule events. ...

• Add account to send from in Gmail

  About: See below to learn how to send from a different email address than your primary email address. HHM IT will need to configure this additional email address for you as an alias before you can proceed. If you'd like to have an alias added to your ...

• Customize your Gmail settings (look more like Outlook)

  About: Gmail is a very flexible email tool that you can configure to your liking. If you are more familiar with Outlook you can configure some of the options below to make Gmail behave and look a little more like Outlook. For more information see ...

• Night Audit - Scan to Email Process

    Scan your Night Audit documents to the correct address From a scanner at your property, scan your night audit documents to night.audit+###@hhmlp.com - where ### = your property number (Example: night.audit+123@hhmlp.com)   Check the Night Audits ...

• Add a Chrome profile using your HHM account

  About: If you already have a Chrome profile using a different email address, follow the steps below to add a Chrome profile dedicated to your HHM account. Add a new account to Chrome Open Google Chrome. Click Profile. Click Add. Sign in to Chrome ...